FLOOR PLAN. An exhibition floor plan is provided for your information. Stand spaces are quite tight.
TABLES. There are 2 table options, 6’ x 2.5’ (1.82 x 0.75m) called 6' and 5’ x 2.5’( 1.5 x 0.75m) called 5'. There are 9 options of stands, five on the perimeter or external walls and four on the horizontal internal rows. You can zoom over the plan to see it more easily in the "Book a stand" section of the website. Please bring your own table cover (which extends to the floor on three sides if you can). Two chairs will be provided for each stand. Please have a notice on your stand with your business name printed clearly on it.
You are able to buy a type of stand not a specific number. You can request a particular number at checkout or by email. The earlier you book the more likely it will be to have more choice of a particular stand. We will respond by email with your allocated stand number. Items must not be placed on the floor in front of or to the side of your stand. No extra tables are permitted.
LIGHTING. Those stands which have access to electricity are identified. Please bring your own lighting. No scrolling or flashing lights permitted.
DISPLAY. Some stand locations are against the perimeter or external wall and some are in the middle of the room. Those which are in the middle of the room are backing onto another exhibitor. Please be considerate.
ELECTRICS. Some stands are near an electric power point others are not. If you wish to have a stand with access to electricity please book one which says with elec. Exhibitors may not provide their own extension lead. If an extension lead is required please let us know at checkout and we will provide one. Where there is access to electricity it says Elec. Where there is no electricity it says No Elec. If you buy a stand with access to electricity the charge has already been added to your total. Terms and conditions can be found in the information section.
GPRS PDQ needed as WiFi in the Pillar Hall is spasmodic. Here is just one link, there are many to choose from:-
The free Venue WiFi in the Pillar Hall Olympia London runs at 512Kbps, and users will have to go through a registration process (via their device) before connecting. This WiFi is mainly intended for visitors for light browsing and to check their emails. It will not be suitable for using PDQ machines.
BUILD UP & BREAKDOWN Exhibition build-up is on Sunday 20th November 2016 from 7.00am, all exhibitors must be ready before 9.45 am. Breakdown is from 4pm. Please breakdown as quickly as possible.
EXHIBITION HOURS. Visitors have the opportunity to visit the exhibition on Sunday. Early early bird from 7am, early bird from 9am and the general public from 10am until 4pm. There are tiered entry points throughout the day.
PARKING. There is a variety of paid and unpaid parking in the vicinity. Please see Parking section.
DROP OFF. Drop off is timed from 7am to 9am. Unloading is at the same level as the Hall. Please ask for a slot. You will need your unloading pass with you. You may not park or leave your car in the unloading bays.
BADGES. Two exhibitor badges will be provided on your stand. Please wear these at all times. Only two people are permitted behind each stand at any one time. At the end of the exhibition we will collect badges in to be recycled for another year.
EXHIBITION BAG. The guide will be given to the general public in a sponsored exhibition bag.
DISABILITY The Pillar Hall has minimal provision for the disabled. Please notify the organiser if you have any special requirements.
FEEDBACK FORM. A feedback form will be provided during the day together with the option of booking the next exhibition. Please complete your feedback form online or for collection in the afternoon.
FIRST AID. In case of an accident or emergency please contact the organiser. There are qualified first aiders on site
ORGANISER Please contact Hilary Pauley with any queries on firstname.lastname@example.org
REFRESHMENTS. Tea and coffee facilities are available outside the Pillar Hall on the external foyer or at nearby cafes. You may also book a sandwich lunch to be delivered to your stand at the cost on the day. Please book with the organiser or by email in advance. No fast food may be brought into the Pillar Hall.
EXHIBITION GUIDE. There will be exhibition guides for distribution to exhibitors and to the general public. Further details can be found on the website.
SMOKING. The Pillar Hall is a non-smoking venue.
EMERGENCY EVACUATION. Please familiarise yourself with the evacuation procedure.
TOILETS. Toilets are found at the back of the Pillar Hall.
CHILDREN. Children may not enter the venue at set up and break down. Between 10-4pm they must be accompanied by an adult at all times. Children under 14 may not stand behind the stands.
DOGS. Only service dogs for special needs reasons may enter the venue
DRESS. Exhibitors are asked to dress professionally. No scruffy trainers, shorts, ripped jeans or other casual attire is acceptable
INSURANCE. Exhibitors must insure their stock and belongings and cover public liability.
TERMS AND CONDITIONS. Terms and conditions can be found on the homepage of the website.